Back to basics

Jeremy Crowther
By Jeremy Crowther
As you’ll no doubt remember from previous mentions on our blog, the new GDPR legislation is fast approaching.
Back to basics
We can’t stress enough how important it is that businesses look at this now rather than risk being caught out when it comes into effect on 25 May 2018.
 
Complying with GDPR means assessing how you store and manage information within your organisation, and putting in place appropriate controls to make sure that data is secure. Regulating and controlling the people who have access to that data is key.
 
In the digital age, when we think about ‘access to data’ we tend to jump straight to IT – who can log onto a network where data is held or who knows the password for an encrypted file. But what about good old-fashioned access to your premises?
 
As we rush to prevent people from outside our organisation accessing information via our IT networks, how many of us are stopping to think about the hard copy information we hold on site, and how secure that is? If you hold hard copy HR records, for example, are they securely stored? And what about the information stored in your archive? It’s as easy to leave a filing cabinet or store room door unlocked as it is to leave your laptop open on your desk…
 
Take control
 
Complying with GDPR involves implementing ‘appropriate’ technical and organisational controls to keep data - in whatever form you hold it - secure. So as well as reviewing your IT security, could it also be time to reassess access to your premises: how easy is it for visitors to get into and move around your site, who has access to which areas of your building and how easy would it be for them to access the data you store on site - deliberately or otherwise?
 
We are fielding enquiries on a daily basis about how our IT services can help businesses become GDPR compliant, but it’s also worth considering whether CCTV and access control technology should also be part of that package.
 
From typed access codes, fobs, swipe and magnetic cards through to biometrics and even video image recognition, you can have complete control across your site, which not only gives you peace of mind from a security perspective, but could help you with GDPR compliance, too.
 
We stay ahead of the curve so that you don’t have to, so if you’d like to find out more about how CCTV and access control can enhance your data security, get in touch today.
 

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